Table of contents

  1. Introduction
  2. General
    1. 2.1. Program objective
    2. 2.2. Definitions
    3. 2.3. Program participation
    4. 2.4. Limitations on Program contribution to Eligible Works
    5. 2.5. Time limits on Eligible Works
    6. 2.6. Outsourcing and sub-contracting permitted
    7. 2.7. No incentives to be offered or accepted
    8. 2.8. GST
    9. 2.9. All works at risk of Eligible Business and Applicant
    10. 2.10. Program changes
  3. Eligibility criteria and processes - Business
    1. 3.1. Eligibility
    2. 3.2. Business registration process
    3. 3.3. Quotation process
    4. 3.4. Invoicing process
    5. 3.5. Voucher redemption process
  4. Eligibility criteria and processes - Applicant
    1. 4.1. Applicant
    2. 4.2. Seeking a quotation
    3. 4.3. Voucher application process
    4. 4.4. Payment to the business at the completion of the Eligible Works
    5. 4.5. Voucher cancellations / amendments
  5. Due diligence, audit and privacy
  6. Release and indemnity
  7. Disputes and complaints
  8. Program end

Important:

Businesses and Residential Property Owners please note – The Department of Trade, Business and Innovation is committed to ensuring that the overall objective, intent and expectations of the Program are met, and for that reason the Terms and Conditions of the Program are subject to change without notice. It is your responsibility to check this website frequently for notifications about changes that may have been made to the Terms and Conditions or any other aspect of Program documentation. If you do not agree with any changes, then you may opt out of the Program by providing notice in writing to that effect to the Department.

1. Introduction

The Smart Energy Grants Program is an initiative of the Northern Territory (NT) Government aimed at achieving the objectives identified in its Roadmap to Renewables.

2. General

2.1. Program objective

The objective of the Program is to assist NT residents to access renewable energy and / or achieve improved energy efficiency in their home.

2.2. Definitions

Applicant means the registered proprietor of a Property (or if more than one then all the registered proprietors are deemed to be the Applicant). An Applicant must include one or more natural persons who are resident in the NT. Incorporated legal entities such as companies, trust structures with a corporate Trustee or associations that are the sole registered proprietor of a Property are not eligible to participate in the Program. An Applicant must be a resident of the NT. An Eligible Pensioner may be an Applicant.

Audit means the Department’s right to check the original documents and undertake onsite inspections of the property where the Eligible Works were completed to ensure the works are carried out in line with the application. As a condition of participating in the Program, the Business agrees to present, upon request by the Department within 10 working days of the request, any Vouchers redeemed, as well as receipts, quotations and / or invoices (Clause 5).

Department means the NT Government, Department of Trade, Business and Innovation.

Eligible Business or Business is a Territory Enterprise that:

Eligible Pensioners are members of the NT Pensioner and Carer Concession Scheme who satisfy both conditions below:

Eligible Works are the supply and installation of approved renewable energy and energy-efficiency improvements as defined under Clause 2.4.2 that are intended to stay in the Property permanently.

Invoice means a compliant invoice issued by an Eligible Business that matches the compliant quotation given by that Business which forms the basis of the Applicant’s application for a Voucher.

Maximum Voucher Amount means the sum of $1,000 (exclusive of GST).

Minimum Voucher Amount means the sum of $100 (exclusive of GST).

Program means The Smart Energy Grants Program as described in these Terms and Conditions.

Property means:

  1. a property that is situated in the NT, and
  2. the property is lawfully used for residential purposes by the Applicant (or an individual who forms part of the Applicant), or a lawful Tenant of the Property (for the avoidance of doubt, the dwelling must have an appropriate Occupancy Permit / Certificate of Occupancy).

Related means:

  1. in relation to a company:
    1. a director or member of the corporate or of a related body corporate, or
    2. a Relative of a director or member of the body corporate, or
    3. a Relative of the spouse of a director or member, or
    4. an employee of the company or a Relative of an employee of the company
  2. in relation to any other kind of legal entity:
    1. a proprietor, partner or any other person exercising control (whether on their own or jointly with others) over the management of the Business, or
    2. a Relative of any person falling within i. above, or
    3. an employee of the Business or a Relative of an employee of the Business
  3. in relation to a person, means a Relative of that person.

Relative in relation to a person, means the spouse, parent or remoter lineal ancestor, child or remoter issue, or brother or sister of the person.

Tenant means an individual or individuals who occupy a Property pursuant to the terms of a residential tenancy agreement.

Territory Enterprise is a business that satisfies all of the following:

Voucher means a payment instrument issued by the Department to an Applicant to use as part payment for the invoice issued by the Eligible Business. A Voucher has a minimum value of $100 and a maximum value of $1,000 (exclusive of GST).

An Applicant is entitled to one Voucher only under the Program.

2.3. Program participation

The Program is open to Eligible Businesses and Applicants, subject to limitations outlined under Clause 2.5.

Applications must be made to the Department and comply with all processes and procedures contained in these Terms and Conditions and that the Department may otherwise set from time-to-time.

2.4. Limitations on Program contribution to Eligible Works

2.4.1. Limitations on eligibility and Program contribution

Eligible Works are limited to works conducted by an Eligible Business in relation to one Property for which payment is required via one invoice.

A Voucher may only be provided by an Applicant to the Business whose quotation has been accepted by the Department and nominated on the Voucher and to no other business or person.

The Voucher must be provided to the Business on completion of the Eligible Works. By surrendering the signed Voucher to the Business the Applicant warrants and declares to the Department that the works have been carried out to their satisfaction.

A Voucher is not redeemable by the Applicant or transferrable to any other person whether or not they are an Applicant.

In accordance with this clause, one Voucher only will be issued for up to the Maximum Voucher Amount payable in respect of one invoice, subject to the following:

  1. The total amount of the Voucher sought must be matched dollar-for-dollar by the Applicant (based on the quotation provided by the Business). In other words, to access the maximum Voucher value of $1,000, the total value of the Eligible Works must be at least $2,000 (all values exclusive of GST).
  2. For Eligible Pensioners the co-contribution by the Department is 75% of the total value of the Eligible Works, up to a maximum of $1,000. In other words, for Eligible Pensioners to access the maximum Voucher value of $1,000 paid by the Department, the total value of the Eligible Works must be at least $1,333 (all values exclusive of GST).

A Voucher must not be used in conjunction with any voucher granted under any other program to pay for the same works.

An Applicant may only apply once for a Voucher in respect of one Property.

2.4.2. Eligible Works

The following supply and installation works are considered Eligible Works under these Terms and Conditions, to the exclusion of all other works:

Where a fixture requires a minimum star rating, the energy efficiency star ratings as determined by the Equipment Energy Efficiency (E3) program shall be used. Please see www.energyrating.gov.au for further information.

All Eligible Works must be carried out by one Eligible Business, subject to outsourcing and sub-contracting provisions under Clause 2.6. In other words, no ‘do-it-yourself’ or other self-installations are allowed.

2.5. Time limits on Eligible Works

Eligible Works must only commence after an application has been approved by the Department and must be completed within three calendar months of the date of issue of the Voucher.

The Program will be running from 2 January 2018 until 31 January 2019 or until grant funds run out, whichever is sooner. All Eligible Works must be completed by 31 January 2019 and all voucher redemption applications must be received by 28 February 2019.

The Program's end date is 30 April 2019 (End Date).

2.6. Outsourcing and sub-contracting permitted

An Eligible Business may outsource and / or sub-contract part of the conduct of Eligible Works to another Eligible Territory Business and satisfactory evidence of such must be provided to the Department at the same time as approval for a quotation is sought. Where part of Eligible Works are sub-contracted:

  1. only one quotation and one invoice are to be provided
  2. the head contractor must not sub-contract the full value of the Eligible Works, and
  3. a sub-contractor must be paid within the terms of a valid tax invoice to the Eligible Business, regardless of when a Voucher is redeemed.

2.7. No incentives to be offered or accepted

An Eligible Business must not offer to an Eligible Applicant, and an Eligible Applicant must not ask for or accept from the Business (or anyone acting on behalf of the Business), any offer of a benefit (whether the benefit is monetary or otherwise) to the Applicant or any third party, as inducement to the Applicant to accept a quotation, other than the completion of the Eligible Works set out and described in the quotation.

2.8. GST

The amount of the Voucher is exclusive of GST and if the Business is registered for GST, then GST will be paid by the Department on the value of the Voucher only at the time of redemption. The Applicant therefore only pays GST on the difference between the invoice total and the Voucher value after GST is added.

2.9. All works at risk of Eligible Business and Applicant

The registration of a Business with the Program gives no warranties, express or implied, by the Department as to the suitability or calibre of the Business to conduct the works quoted.

The Department will not carry out any specific enquiries in relation to a Business other than those it deems necessary in its absolute discretion. The Applicant must make all enquiries he / she thinks necessary to ensure that the quoting Business is suitably qualified and experienced to undertake the works, and the Department takes no responsibility whatsoever for any works or conduct by the Business which may not meet the Applicant’s expectations, including without limitation works that are of unacceptable standard, quality or workmanship. Further, the Department takes no responsibility for any damage or loss of any kind accruing to the Applicant in the event that the quoting Business fails to complete the work by the cut off dates (or at all), including loss of benefit and use of a Voucher.

By making an application for a Voucher, the Applicant declares and warrants to the Department that it has read, understood and fully accepts these Terms and Conditions and fully releases and indemnifies the Department against any loss or damage he / she / they may suffer of any nature whatsoever (including without limitation personal injury or death) whether in relation to the goods and materials supplied and / or conduct of the works (or lack thereof).

2.10. Program changes

The Department reserves the right to:

3. Eligibility criteria and processes - Business

3.1. Eligibility

To participate in the Program, the business must be an Eligible Business.

3.2. Business registration process

Businesses are not required to pre-register for the Program.

Once an application for a Voucher has been submitted to the Department and the Applicant has been deemed eligible, the Department will contact the quoting business to register their details for assessment as an Eligible Business.

By providing a quotation to the Eligible Applicant under this Program, the Eligible Business accepts to have its details recorded with the Department for due diligence, payment and reporting purposes. The Business further declares and warrants to the Department that it has read, understood and fully accepts these Terms and Conditions and fully releases and indemnifies the Department against any loss or damage the Business may suffer of any nature whatsoever in relation to the Program and / or the works carried out by the Business for the Eligible Applicant.

3.3. Quotation process

Businesses should note that Applicants cannot obtain a Voucher in respect of quotes from Businesses which are Related to (or a Relative of) the Applicant.

The following elements must appear on the quotation:

Get a quotation template (docx 21kb) | quotation template (pdf 66kb).

3.4. Invoicing process

If the Applicant’s application is approved, they will be issued with a Voucher for the contribution assessed under these Terms and Conditions.

Once the work has been completed, the Business must submit its valid tax invoice containing the following information to the Applicant:

Get an invoice template (docx 21kb) | invoice template (pdf 120kb).

Note: The invoice must match the approved quotation.

The Business must then obtain both the Voucher and the remainder of monies owing on the invoice from the Applicant and redeem the Voucher through the online redemption process - see section 3.5.

The amount of the Voucher is exclusive of GST and if the Business is registered for GST, then GST on the value of the voucher will be paid in addition to the total value of the Voucher.

The Applicant therefore only pays GST on the difference between the invoice total and the Voucher value after GST is added.

3.5. Voucher redemption process

Once the Eligible Works have been completed and the Applicant has paid the invoice using the Voucher and their own monies, to redeem the Voucher the Business must apply to the Department through the online redemption process. The Business must log in to their account and provide the following details:

For assistance with online redemption, Businesses may contact us.

4. Eligibility criteria and processes - Applicant

4.1. Applicant

Only an Applicant (see Definition under 2.2) may participate in the Program and apply for a Voucher. An Applicant must not apply for a Voucher if the Applicant is Related to (or is a Relative of) the Eligible Business that provides a quotation.

4.2. Seeking a quotation

When seeking a quotation from a Territory Enterprise, the Applicant must inform the business that it is for the purposes of applying for a Voucher under the Program.

4.3. Voucher application process

In order to apply for a Voucher under this program, the Applicant must go to I'm an Eligible Applicant and follow the links to fill out the online forms and upload the required supporting documentation.

The Applicant must also complete the declaration which states:

For assistance with online applications, Applicants may contact us and a response will be provided within three business days.

4.4. Payment to the Business at the completion of the Eligible Works

At the completion of the Eligible Works, the Applicant is required to:

Please refer to clause 2.8. GST for an explanation on how GST is treated under this Program.

4.5. Voucher cancellations / amendments

Should the Applicant require the cancellation or amendment of an approved Voucher, they must contact us prior to the expiry date of the Voucher. As the Program closed to new applications on 11 October 2018, no voucher extensions will be granted, however other amendments that are applied for prior to expiry of the Voucher and that are in line with these terms and conditions will be considered. 

5. Due diligence, audit and privacy

The Business and the Applicant acknowledge that the Department will conduct such due diligence enquiries as it sees fit in order to ensure the integrity of the Program and that the allocated funding is used strictly in accordance with the intent of the relevant government policy. Such enquiries may include (but are not necessarily limited to) company and business name searches on a Business and the Property, onsite inspections of the Property and any other property that may be owned by an Applicant, checks on Eligible Works, searches of the courts and / or the trustee in bankruptcy.

All participants in the Program acknowledge and accept that the Department will seek from and share information with other Northern Territory Government agencies, as well as such external third parties as it may need to do in order to assess and ensure eligibility.

The Department reserves the right to conduct an audit of the Business or the Applicant at any time after redemption or attempted redemption of a Voucher, or within 12 months after the Program ends.

Participating Eligible Businesses and the Applicants declare that they agree to the Department having access to any private register of information in relation to the Business or Applicant, and to the Department using, storing and releasing for lawful purposes, their information, including personal information.

The Department is bound by the Information Act (NT) and will only ever use information in accordance with the Northern Territory Government’s Information Privacy Principles. These principles are available at www.infocomm.nt.gov.au/privacy/information-privacy-principles or by contacting the Information Commissioner Northern Territory on 1800 005 610.

By providing information to the Department under the Program, Businesses and Applicants agree to the privacy statement.

6. Release and indemnity

By applying to participate and as a continuing obligation throughout any period of participation in the Program, the Business and the Applicant declare and warrant to the Department that they have read, understood and fully accept these terms and conditions and fully release and indemnify the Department against any loss or damage he / she / it / they may suffer of any nature whatsoever (including without limitation personal injury or death) caused or contributed to by participation in the Program, the conduct of any works or otherwise.

7. Disputes and complaints

The Department is not responsible for resolving any disputes between Applicants and Businesses. Applicants and Businesses must conduct their own due diligence with regards to their contract to carry out Eligible Works on the Property.

To contact Consumer Affairs, phone 1800 019 319 or go to www.consumeraffairs.nt.gov.au to find information on dispute resolution.

For disputes relating to building and construction works quoted / planned and / or conducted by the Business at the Property, the Business and the Applicant can go to building complaints and disputes and choose the appropriate page and information links.

For disputes and complaints relating to applications for registration as an Eligible Business, applications for a Voucher and / or Voucher redemption, the Eligible Business or the Applicant can contact us.

8. Program end

The Smart Energy Grants Program is the result of a decision by the NT Government to assist owners of residential properties in the Northern Territory meet its Roadmap to Renewables targets.

The Program will be running from 2 January 2018 until 31 January 2019.

Applications for new vouchers under the Smart Energy Grants Program will be accepted from 2 January 2018 until 31 January 2019 or until funds run out, whichever is sooner. The Program will close on 30 April 2019 (End Date). After the End Date, vouchers will be void.